CAREERS AT TAPS

DIRECTOR OF FINANCE AND OPERATIONS

 

The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. H&S encompasses 23 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 25 interdisciplinary programs. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The Department of Theater and Performing Studies (TAPS) is seeking a Director of Finance and Operations (DFO) to partner with the department faculty and staff to achieve continued growth and preeminence in research and teaching. Reporting to the Chair of TAPS, with a secondary reporting relationship to the Senior Associate Dean for Finance and Administration at H&S, the DFO will provide management oversight and direction for the operations, administration, and finances for the department. As the partner to the Chair, this critical leadership position will ensure sound management of the department and work with the Chair and faculty leaders on new and continuing educational programming and initiatives to enable the department to achieve its mission. Additionally, the DFO serves as the liaison to the school and university for administrative business matters for the department and partners with subject matter experts throughout the university in order to make recommendations and decisions as needed.

As the administrative leader for the department, the DFO provides leadership and direction for all administrative functions, including budgeting and financial management of approximately $6 million, planning for teaching and course offerings, student services, events, productions, marketing and publicity, programming for the departmental community, facilities, property management and space planning, information security, compliance, and safety. The DFO manages department operations, establishes the administration’s organizational structure and environment, and has oversight for administrative policies and procedures in the department. In addition, the DFO oversees a team of twelve staff, directly supervising five, and performs tasks ranging from human resources to financial planning to faculty affairs.

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to submit a cover letter and resume with your application. Thank you for considering employment opportunities with the School of Humanities and Sciences.

In this role, you will:

  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Represent the unit’s business and academic operations within the organization/school.
  • Manage student and faculty program administration for their unit.

To be successful in this role, you will bring:

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience in administrative and financial management or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Working knowledge of grants and contract administration.
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Attention to detail and accuracy.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Able to keep abreast of general industry knowledge and trends

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Occasional evening and weekend hours.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

NON-EQUITY STAGE MANAGER

The Stanford University Department of Theater and Performance Studies seeks non-equity stage managers to support all or some of our 2023-2024 Main Stage productions and a repertory production (Grad Rep) created by second-year PhD students. Applications are being accepted on a rolling basis starting immediately. To apply please email TAPS Production Jane Casamajor janecasa@stanford.edu with a resume and cover letter.  

The School of Humanities & Sciences affirms its commitment to fostering a community that actively addresses issues of power and inclusion by forwarding social justice and equity at Stanford and beyond. We seek to uplift the thriving and belonging of all members through our practices, policies, and programs.

 

Dates: 

1st Main Stage — Devised movement piece: Prep Week 9/18/23 through Close 11/18/23

Grad Rep – Multiple productions in rep: Prep Week mid-October 2023 through Close 2/10/24

2nd Main Stage — non-musical play or musical to be determined: Prep Week 1/3/24 through Close 3/9/24

3rd Main Stage — non-musical play or musical to be determined: Prep Week 3/25/24 through Close 5/25/24

All productions will require at least 8 hours prior to pre-week for onboarding to be scheduled at mutual convenience.  Roughly 4 of those hours will need to be on campus.

 

Venues: 

Main Stage Productions will be in either: 

Grad Rep will be in the Nitery Theater, an 83-seat black box.

 

Detailed draft schedules are available on request.

Rehearsals vary but are not more than 16 hours per week typically Monday through Thursday evening and Saturday daytime. One one-hour Zoom production meeting per week held during daytime business hours.

This is an hourly position with pay between $25.00/hr and $30.00/hr and is eligible for overtime.

Duties include working with undergraduate student assistant stage managers and student crew with limited previous experience. Coordinating with the stage management lecturer, department faculty, production manager, and staff to mentor those students. Attend all rehearsals, weekly production meetings, technical rehearsals, and performances. Ensure that the working environment is safe and supportive at all times. Collaborate with the director/directors/choreographers on daily schedule, daily calls, rehearsal reports, and production meeting notes. Track blocking, props, costumes, and other items as necessary. Create or oversee the creation of paperwork for the run crew. Attend a paper tech with director/choreographers and appropriate designers prior to tech. Coordinate and call cues during tech rehearsals and performances. Facilitate communication between student performers, artistic staff, production staff, stage management team, and crew. Ideal candidates will have previous experience creating rehearsal/performance reports, props lists, costume change plots, and run crew documents in addition to coordinating rehearsals with large, diverse casts, coordinating tech rehearsals and calling cues during performances. May include lifting up to 30 pounds, sitting and/or standing for extended periods of time.

 

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 *Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.