SPACE USE POLICIES

BOOKING REHEARSAL SPACE

SUBMITTING A REQUEST

Student groups and University departments interested in reserving a TAPS space for rehearsals can find instructions on submitting a request in the document available for download below. The TAPS space calendar can be found HERE.

Click to Download Booking Policies/Instructions

SUBMITTING A REQUEST + LOAN-OUT RATES

SUBMITTING A REQUEST

Student groups and University departments interested in reserving a TAPS space for their public event should fill out our Loan-out Request Form. Please review our rates (below), general policies, and space-specific policies before sending a request. This form is intended for use in scheduling public events; student group rehearsals will continue to be scheduled through the TAPS Calendar.

Click Here to Fill Out a Loan-out Request Form

SCHEDULING

Stanford TAPS will schedule use of its facilities, with priority given to official University events and TAPS programs and activities. We will do our best to accommodate your event request, though there are many outside factors that determine our ability to open a space for an outside event.

Loan-Out Rates

Renters of TAPS spaces must be able to pay through Stanford iJournal.

All facility loan-outs have a four hour minimum and include use of basic theater equipment (projection, lighting and sound) that is already in the space. Some venues vary in set up of equipment and seating; please confirm understanding of available equipment prior to committing to the venue.

All facility loan-outs require a qualified Venue Supervisor.

BASE EQUIPMENT RATE
  Stanford Student Group Other Stanford Entity
Small Venue* $25/hr $50/hr
Large Venue** $50.00/hr $75.00/hr
STAFF SUPERVISOR RATE
Stanford Student Group Other Stanford Entity
Straight Time $50/hr $75/hr
Over Time $75.00/hr $115.00/hr
12AM - 8AM $125.00/hr $175.00/hr
Stanford Holiday Double the applicable rate Double the applicable rate
STUDENT SUPERVISOR RATE
                           Stanford Student Group Other Stanford Entity
$20/hr $30/hr
ADDITIONAL CHARGES
  Stanford Student Group Other Stanford Entity
Serving Food $250/venue $250/venue
Serving Food a/o Alcohol $300/venue $300/venue
Exclusive Occupancy
Multi-day only
On request On request
Piano Rental
Client responsible for cost of professional moving and tuning
$200.00 $200.00



*Small Venues include Prosser Theatre, most Roble studios and the following in Memorial Hall; M121-Green Room, M125-Seminar Room, and M129-Acting Studio.
**Large Venues include Pigott Theatre, Roble Studio Theatre (R123) and the Roble Dance Studio (R113).


Billing is done in half hour increments only and includes any time supervisor is required to be present in venue, excluding breaks.

Supervisors must have a scheduled meal break of no less than 30 minutes to 1 hour every 4 to 5 hours or a 1 hour meal penalty will apply. If meal break is less than 30 minutes additional charges for meals will apply.

Supervisors are not run crew. Supervisors are able to advise on use of TAPS equipment but renter should be prepared to provide technicians to operate equipment for their event or production.

Staffing assumes use of rep lighting/video/sound plot and no moving of seating or scenic curtains. Any changes to rep set up will incur additional charges.

Additional staff and or cleaning may be required depending on the nature of the event.

All use must adhere to the applicable Facility Use Policy found on the TAPS website under each venue name.

If minors (children under the age of 18) are involved in the event or production all applicable policies must be followed

Memorial Auditorium is booked through the Registrar’s Office and 25Live and will include costs from Event Services for the lighting and sound systems in the space.

Commercial activity, solicitation or other retail activities on the Stanford campus are governed by the University Policy on Unrelated Business Activity (see Administrative Guide 15.3 - pdf) and Internal Revenue Service tax codes.

MEMORIAL HALL

The Memorial Hall building, with the exception of Memorial Auditorium, is operated by the Department of Theater &Performance Studies (TAPS) which is dedicated to maximizing the utilization of its spaces (within its means) for the performing arts community of Stanford University. Meeting, rehearsal and performance spaces in the Memorial Hall building will be available for online booking to qualified university groups and individuals on an “as available” basis. Application for use of one of the Memorial Hall spaces for a special event or performance must be made advance through the TAPS Production manager. The Department of Theater & Performance Studies reserves the right to reschedule events and/or activities based upon the needs of its academic activities and programs.

BUILDING HOURS

Memorial Hall is typically open weekdays between 9:00 AM and 5:00 PM. The building isclosed most school holidays. All after hours or holiday use of this building must be arranged for in advance, scheduled on the calendar and will require direct supervision of faculty or staff which may be subject to a fee.

AVAILABLE SPACES

Memorial Auditorium – A 1711 seat house with a 4,870 square foot stage. This space is scheduled by the University Registrar’s office as governed by university policy.Use of this space conflicts with Pigott Theater and Prosser Studio Theater. When there are activities scheduled in any one of the spaces, the other two will be restricted. (See section "Memorial Auditorium" below).

Pigott Theater – A 192 seat house with a 1,380 square foot stage. This space houses TAPS productions, classes, lectures, symposiums and workshops.Use of this space conflicts with Memorial Auditorium and Prosser Studio Theater. When there are activities scheduled in any one of the spaces, the other two will be restricted.

Prosser Studio Theater – A 1,370 square foot black box theater with flexible seating from 30-55. This space is used for classes and small productions. Use of this space conflicts with Memorial Auditorium and Pigott Theater. When there are activities scheduled in any one of the spaces, the other two will be restricted. This space is not cleaned by custodians. Those who use Prosser are responsible for cleaning this space.

Green Room 121 – A 560 square foot room directly adjacent the main stage and the Pigott stage. This space is used for small meetings and receptions as well as providing support space to the scheduled activities of both stages.

Seminar Room 125 – A seminar space for up to 15 individuals around one table. White board and projector with sounds system and screen are available.

Design Lab 126 – Classroom with whiteboard, projector with sound system and a screen available for up to 20 people around a large table.

Acting Studio 129 – Studio dedicated to acting and movement classes, workshops and production rehearsals. There is a selection of rehearsal furniture that resides in this space to facilitate the intended activities.

Dressing Rooms 01 - 06 – Six dressing rooms serve both Memorial Auditorium and Pigott Theater. Five dressing rooms house 3-5 people and one holds up to 12. Each dressing room has an audio monitor, make up mirrors and chairs. Costume racks must be rolled in.

Guest Artist Suite 145 – This multi-use space serves as TAPS fitting room as well as a Guest Artist suite.There is no stage monitor in this space and use of it must be requested in advance.

Prosser Support 204 – This space provides backstage support space to Prosser Studio Theater and must be kept clean and neat with a proper egress path at all times.

Shop Spaces – The scene, costume, and electrics shops are available to use for TAPS productions. TAPS majors with experience working in the shops may request permission to use the space during operating hours 9:00 AM–4:00 PM Monday through Friday from the shop foreman.

Specific Use Policies

Policies listed here are in addition to General TAPS Spaces policy and University policy.

  • The projection equipment in TAPS spaces is in use for classes and should not be moved or altered. Special exceptions may be made for projects through advance request to the TAPS Technical Director.

Booking Procedures

See "Booking Rehearsal Space" (tab listed at top of page) for policies and procedures on booking student group rehearsals. To book a public event, see "Venue Loan-Out Requests."  Questions may be emailed to TAPSCalendar [at] stanford.edu

MEMORIAL AUDITORIUM

Memorial Auditorium is scheduled by the University Registrar's office as governed by University policy. Use of Memorial Auditorium requires approval from TAPS Production Manager and the Office of Special Events & Protocol (OSEP).All activities in Memorial Auditorium require Event Services supervision unless an exception has been made by OSEP.

BUILDING HOURS

The Memorial Auditorium space is closed other than for performances or events.

AVAILABLE SPACES

Memorial Auditorium –A 560 square foot room directly adjacent the main stage and the Pigott stage. This space is utilized for small meetings and receptions as well as providing support space to the scheduled activities of both stages. When there are activities scheduled on the main stage, this space will not be available for meetings or other unrelated activities. This space is automatically included with a Memorial Auditorium booking.

The Green Room – A 560 square foot room directly adjacent the main stage and the Pigott stage. This space is utilized for small meetings and receptions as well as providing support space to the scheduled activities of both stages. When there are activities scheduled on the main stage, this space will not be available for meetings or other unrelated activities. This space is automatically included with a Memorial Auditorium booking.

Dressing Rooms 01 - 06 – Six dressing rooms serve both Memorial Auditorium and Pigott Theater. Five dressing rooms house 3-5 people and one holds up to 12. Each dressing room has an audio monitor, make up mirrors and chairs. Costume racks must be rolled in.

Guest Artist Suite 145 – This multi-use space serves as TAPS fitting room as well as a Guest Artist suite.There is no stage monitor in this space and use of it must be requested in advance.

Specific Use Policies

A supervisor will be present for all TAPS department sponsored activities and will act as our representative to ensure that activities are safe, properly scheduled, and that policy is followed.University policy.

All events in this space require special custodial and technical services that the sponsor or booking group must pay for. Work orders must be submitted prior to event approval.

Booking Procedures

Contact the Registrar’s Office for booking an event in this space.

NITERY STUDIO

The Nitery Studio Theater in Old Union is operated by the TAPS Nitery Studio Board.

BUILDING HOURS

Please note that there are no regular hours for this space. All activities within this space must fall within the agreed upon hours and all participants must be outside the building by closing time so that the supervisor may lock up and secure all spaces. After hours use of this facility is prohibited without advance arrangement and consideration.

AVAILABLE SPACES

The Nitery Theater – A 1,820 square foot black box studio theater with a typical seating capacity of 72 to 82. Theatrical lighting and sound systems are available along with reconfigurable audience platforms. Attached to the theater is a 273 square foot dressing room with restroom and a 112 square foot “backstage” service area. There are no storage areas available at the Nitery.

Specific Use Policies

The absolute occupancy limit for this theater is set by the seating configuration. Extra rows of chairs may not be added without advance approval and at no time may people sit in the aisles or exit pathways.

  • All exit pathways, including the one running across the stage area, must remain completely clear at all times.
  • A building supervisor will be present for all activities open to the public and will act as our representative to ensure that activities are safe and that policy is followed.
  • Receptions serving food or drink are not permitted within the Nitery Theater.
  • Our arrangement with the custodial contractor is to provide only basic services to support our programmatic need. Special events and productions require special services that the sponsor or booking group must pay for.
  • When using amplified sound or loud instruments in this building, you must be respectful of the other scheduled activities in the building.

BOOKING PROCEDURES

The Nitery Studio Theater in Old Union is operated by the TAPS Nitery Studio Board. Questions about scheduling space may be emailed to nitery-theater-board [at] lists.stanford.edu

ROBLE GYM

The Roble Gym building is operated by the Department of Theater &Performance Studies (TAPS) which is dedicated to maximizing the utilization of its spaces (within its means) for the performing arts community of Stanford University. Meeting and rehearsal rooms of the Roble Gym building will be available for online booking to qualified university groups and individuals on an “as available” basis. Application for use of one of the Roble spaces for a special event or performance must be made far in advance through the TAPS Production manager. The Department of Theater & Performance Studies reserves the right to reschedule events and/or activities based upon the needs of its academic activities and programs.

BUILDING HOURS

The building hours vary and are shown on each of the calendar pages and at the building’s front entrance. The building is closed most school holidays. All after hours or holiday use of this building must be arranged for in advance, scheduled on the calendar and will require direct supervision of faculty or staff which may be subject to a fee.

SPACE DESCRIPTIONS

Roble Seminar Room 139 – A 500 square foot seminar room for as many as 30 individuals around one table. White boards, bulletin boards, projector with sound system and a projection screen are available.

Roble Classroom 137 – A 460 square foot basic classroom with white board, bulletin boards, a projection screen, projector with sound system, and work tables for 16 to 18 individuals.

Roble Studio Theater 123 – This 6,540 square foot space features a new “black box” theater. Seating platforms will be available to provide various configurations as approved by the county.

Roble Studio 136 – A 900 square foot room with sprung floor dedicated to acting classes, workshops and production rehearsals. There is a selection of rehearsal furniture that resides in this space to facilitate the intended activities.

Roble Lounge 102 – This space is dedicated for student activities, meetings and receptions during the building’s normal operating hours. Groups may reserve the lounge for special events that are scheduled after normal operating hours.

Roble Studio 113 (Roble Dance Studio) – This 5,220 square foot space is used exclusively for Dance. The floor in this space is sprung and the floor is maintained to support only dance activities.

Roble Studio 114 - An 890 square foot dance and movement studio. One full wall is mirrored. The floor in this space is sprung and the floor is maintained to support only dance activities.

Roble Studio 115 – A new 3,067 square foot dance and movement studio with a cushioned dance wood floor over concrete.

Roble Studio 117 - A 540 square foot rehearsal room with a rubber floor over concrete. This space is very basic and has rehearsal furniture available to support acting classes and the production rehearsal process.

Roble Courtyard – This internal space will be available for receptions and special events, but only outside of normal operating hours.

SPECIFIC USE POLICIES

Policies listed here are in addition to General TAPS Spaces policy and University policy.

  • The kitchen and its equipment are reserved for use by our faculty and staff only. After serving an event or reception, the kitchen and its dishes must be immediately cleaned by the participants.
  • TAPS arrangement with the custodial contractor is to provide only basic services to support programmatic need. Special events, productions or receptions require special services that the sponsor or booking group must pay for.

Booking Procedures

See "Booking Rehearsal Space" (tab listed at top of page) for policies and procedures on booking student group rehearsals. To book a public event, see "Venue Loan-Out Requests."  Questions may be emailed to TAPSCalendar [at] stanford.edu