PROP + COSTUME RENTAL POLICIES

prop rental policy

WHO CAN BORROW FROM US
The Stanford University prop and furniture collection is made available for Loan-out to Stanford TAPS students, Stanford affiliated groups, and other bay area arts companies at the discretion of the Production Manager/Technical Director and the TAPS production schedule. Loan out privileges are subject to change, and may be terminated at any time due to violation of the Prop Loan-Out Policy.

SCHEDULING APPOINTMENTS
  • All appointments must be scheduled with the Properties Loan Coordinator.
  • Hours change quarterly and are posted at the end of week 1 of each quarter.
  • There are no loan-outs during the summer months.
  • Appointments are recommended but walk-ins are accepted during the coordinator’s designated hours.
  • Please schedule an appointment by sending an email to TAPSprops [at] stanford.edu
  • Labor or transportation is not provided, please bring your own support. You may be turned away if there is Inadequate support present.

  • LOAN-OUT FEES/PAYMENTS
  • TAPS season projects (including Capstones & 2nd year Graduate projects) do not require a security deposit
  • All other University related groups a required to provide a deposit or PTA
              Hand props and small to medium items require a minimum $100 deposit
              Furniture items require minimum $300
  • Large rentals of each designation will double the security deposit and will be at the discretion of the Props Coordinator.

  • ALTERATIONS/MAINTENANCE
  • Props may not be altered in any way without specific advance approval.
  • All props must be returned in good condition.

  • RETURNS
  • All items must be returned by the date specified on the Contract.
  • Borrowers must bring props in person to assist returning them to the appropriate places.
  • An appointment must be arranged prior to returning props (see Scheduling Appointments above).
  • Failure to return or put away props will result in forfeiting the security deposit.
  • Groups that abuse this may lose loan-out privileges.

  • DAMAGED/LOST ITEMS
  • The responsible party for the Loan-Out Contract agrees to reimburse TAPS at the full replacement value for lost or damaged items.
  • “In kind” replacement of lost or damaged props will be negotiated at the discretion of TAPS Technical Director/Production Manager.
  • Failure to return or put away props will result in forfeiting the security deposit.
  • Groups that abuse this may lose loan-out privileges.

  • OTHER
  • All loaned out props are to be secured in a locked indoor space when not in use to ensure their safety.
  • Not everything in TAPS prop storage area is available for use. Availability will depend on durability of the item, TAPS production needs and proposed use of item.

  • CONTACT
    To schedule an appointment, send an email to the Properties Loan-Out Coordinator, at TAPSprops [at] stanford.edu or call 650.530.0349. Hours are Tuesdays and Thursdays, 1-5pm.

    COSTUME RENTAL POLICY

    WHO CAN BORROW FROM US
    The TAPS costume collection is made available for loan only to Stanford affiliated groups. Loan-out privileges are subject to change, and may be terminated at any time due to violation of the loan-out policy.

    SCHEDULING APPOINTMENTS
  • Appointments can be made with Costume Loan-Out Coordinator.
  • TAPS cannot accommodate walk–ins or requests outside of the scheduled hours.
  • Hours change quarterly and are posted at the end of week 1 of each quarter.
  • There are no loan-outs during the summer months.
  • Please come prepared to your appointment. You need to know what you are looking for, the sizes of your actors, and if any of the item will be involved in any quick changes.

  • SECURITY DEPOSITS
  • TAPS projects (including Capstones & Second-year Graduate projects) do not require a security deposit.
  • Deposit required for all other groups and must be made in cash, check or through Stanford PTA.

  • ALTERATIONS/MAINTENANCE
  • Costumes may not be cut or altered permanently in any way.
  • All costumes must be returned in good condition.
  • There is no labor support available from the costume shop staff for alteration of loan outs.
  • Costume shop may be able to provide names of skilled students who could assist if available and or interested.

  • RETURNS
  • Returns must be made by appointment during the costume stock regular hours for the quarter (see Scheduling Appointments above for details).
  • To avoid penalty, all items must be returned by the date specified on the loan contract and completed in a single visit. Dry cleaning fees are due upon loan out return.
  • Groups that abuse this may lose their loan out privileges.

  • DAMAGED/LOST ITEMS
  • The individual signing the Loan Out Contract agrees to reimburse the Costume Shop at the full replacement value for lost or damaged items. “In kind” replacement of lost or damaged costumes will be negotiated at the discretion of the Costume Shop.
  • The Costume Shop retains the right to refuse to loan out an item deemed too fragile, needed in a TAPS production, or for use outside, with significant blood or water, or in other high risk situation.

  • SECURITY
  • Costumes must be stored in a secure area when not in to ensure their safety. Items should be stored on costume racks in garment bags and kept indoors, in a locked space out of sight.
  • Please schedule your loan such that you have appropriate storage available prior to picking up your items.
  • TAPS cannot provide assistance in transporting costumes. Those without sufficient transportation for their costumes may be unable to borrow costumes.

  • NOT AVAILABLE FOR RENT:
    Wigs, Military Paraphernalia, Hats, Frock and Tail Coats, Leather Garments, Vintage/Historic Items, Shoes, or any item deemed fragile or in poor condition.

    CONTACT
    To schedule an appointment, send an email to the Costume Loans Coordinator at TAPScostumes [at] stanford.edu or call 650.800.3174. Hours are Thursdays, 2-5pm and Fridays, 9am-1pm and 3pm-5pm.